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PES Was Listed As The 3rd Fastest Growing Private Company In Silicon Valley By The San Jose Business Journal |
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INVOICE PROCESSING Many Multi-site companies are spending a great deal of time and money processing utility bills. After opening, entering data, verifying charges (if done at all) and paying the invoices, the costs of processing can easily range from $12 to $50 per invoice. With three to five utility vendors per site, monthly processing costs can become a major expense. Just as important, not having detailed reports about usage and cost can limit a Manager's ability to effectively control and reduce energy expense. PES can receive bills electronically from your utility providers, when available. Eliminate the hassle, cost, and potential data entry errors of manually entering your utility bills.
Save Money - Save Time PES can interface with your accounts payable or general ledger system to eliminate double or single entry and improve efficiencies related to processing utility bills. All utility invoices are sent directly to our office. PES will verify the charges and recommend payment or attempt reconciliation with the vendor. PES will run a number of checks on each invoice for validation. All invoices out of parameter are automatically flagged by our database system for further review. Should reconciliation with the vendor be required, PES personnel will handle the matter copying you on all correspondence. Every week a report will be generated showing all payments due. Payments can be made by you or us through a dedicated trust account. PES will maximize the payment cycle to have you retain funds as long as possible without incurring late charges. PES scans all invoices and will maintain the actual bills for the term of the contract at a bonded storage facility.
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